Rules & Regulations

Last updated: January 28, 2025

These rules and regulations govern your travel arrangements with Safarnama Tourism. Please read them carefully as they outline important guidelines for a smooth and enjoyable travel experience.

1. Booking Rules

1.1 Reservation Requirements

  • Minimum 30% advance payment for booking confirmation
  • Valid government-issued photo ID required for all travelers
  • Complete passenger information form for each traveler
  • Signed travel agreement acknowledging all terms

1.2 Payment Schedule

  • 30% - At time of booking
  • 40% - 45 days before departure
  • 30% - 30 days before departure
  • Special packages may have different payment terms

2. Travel Documentation

Required Documents

All travelers must carry:

  • Valid government ID (Passport for international sectors)
  • Booking confirmation vouchers
  • Emergency contact information
  • Required permits and passes for restricted areas
  • Vaccination certificates where applicable

3. Tour Guidelines

3.1 Check-in and Departure

  • Report 15 minutes before scheduled departure time
  • Hotel check-in typically after 2:00 PM
  • Hotel check-out typically before 11:00 AM
  • Late departure subject to additional charges

3.2 Baggage Rules

  • One main baggage (20 kg) per person
  • One handbag (7 kg) per person
  • Extra baggage charges as per vehicle capacity
  • Label all baggage with contact information

4. Safety Regulations

For your safety and security:

  • Follow guide instructions at all times
  • Stay with the group during guided tours
  • Wear appropriate safety gear when provided
  • Report any health conditions before the tour
  • Carry prescribed medications if any
  • Follow local safety guidelines and protocols

5. Conduct Guidelines

Expected Behavior

  • Respect local customs and traditions
  • Maintain cleanliness at all locations
  • Follow photography restrictions where applicable
  • Avoid loud noise in natural areas
  • No smoking in vehicles or restricted areas

6. Special Destination Rules

6.1 Sikkim/Darjeeling

  • Inner Line Permit required for certain areas
  • High-altitude acclimatization guidelines
  • Special photography permits for monasteries

6.2 Kashmir/Himachal

  • Weather-dependent itinerary changes
  • Restricted area permits where applicable
  • Special winter gear requirements

7. Emergency Procedures

In case of emergencies:

  • Contact tour manager immediately
  • 24/7 emergency helpline: +91 91631 14317
  • Follow evacuation procedures if instructed
  • Keep emergency contact card handy

Contact Information

For clarifications about these rules, contact us at:

Safarnama Tourism
10/15A Charu Avenue, Tollygunge
Kolkata-700033
Email: safarnamatourism@gmail.com
Phone: +91 91631 14317 / +91 70031 40093

These rules and regulations are subject to change. Latest version available on our website. Last updated: January 28, 2025